An employee uploads a customer spreadsheet into an AI tool to summarise the data faster. Another pastes proprietary source code into an AI assistant to troubleshoot a problem. A third shares a contract with an online AI service to extract key terms before a negotiation.
None of these people intend to create a security incident. They are trying to work more efficiently. But once sensitive information is pasted or uploaded into an AI platform, the organisation loses visibility and control over how that information is used, stored, or shared. There is no audit trail. No alert. No way back.
The challenge
AI tools including ChatGPT, Copilot, Claude, Grok, and Gemini are now part of everyday work. The productivity gains are real. So is the risk.
- Most organisations cannot answer the questions that matter:
- Are employees using AI tools, and if so, which ones and how often?
- What information is being pasted into prompts or uploaded as files?
- Is confidential data or intellectual property being exposed?
- Which users or departments represent the highest risk right now?
You cannot manage a risk you cannot see. And right now, for most organisations, AI-related data movement is completely invisible.
How GuardWare INSIGHT addresses your AI risk by:
- Providing continuous visibility into AI usage across every endpoint, covering both approved platforms and the shadow AI tools security teams do not know about.
- Detecting sensitive data uploads to AI tools in real time and can monitor, warn or block when sensitive information is moved into any AI tool, whether through cut and paste, file upload, or browser-based interaction, and flags the event at the moment it occurs.
- Alerting the right people when a high-risk AI interaction is detected, the employee, their manager, and the security team are notified simultaneously. Accountability lands at the point of the event, not in the next monthly report.
- Provides automated user education of the risk triggering contextual education when risky AI behaviour is detected. Employees understand what they did, why it matters. Changing behaviour to help make cyber security everyone’s responsibility.
- Reporting on AI usage and trend visibility Security teams get a clear view of which AI tools are being used across the organisation, which departments present the highest risk, what types of data are being shared, and how AI risk trends are moving over time. The evidence base for informed governance decisions rather than blanket restrictions.
The Outcome
Organisations using INSIGHT to manage AI risk gain: measurable, evidence-based view of how AI is being used across their environment, with the controls to address risk without sacrificing the productivity gains AI delivers.
Visibility. Accountability. Behaviour change and governance to allow the productivity gains your people rely on.
Next Step
Run a 2 to 3 week AI usage assessment across the organization to identify how employees are using both approved and shadow AI tools. The assessment will monitor activity, generate alerts, and capture real examples of sensitive data being entered into AI prompts.
At the end of the assessment, you will receive an Executive Report with clear visibility of AI usage patterns, risk examples, and practical insights to support informed decisions on your AI strategy.
Book an AI Risk Assessment today
guardware.com · sales@guardware.com.au · +61-2 8551 8500
Visibility. Accountability. Behaviour change and governance to allow the productivity gains your people rely on.
