Stopping your confidential files from being stolen?
A senior employee resigns and spends their final week downloading client records, project files, and commercially sensitive documents to a personal drive. A contractor whose engagement has ended retains copies of files they were legitimately given access to during the project. An employee forwards a confidential document to a personal email account, either carelessly or deliberately.
In sach case, the file has left the building. With conventional security, that is where your control ends. The data is out. Whether it gets used against you depends entirely on the intentions of the person who has it.
The challenge
Most organisations focus on keeping sensitive data inside the perimeter using firewalls, access controls, DLP, and monitoring.
Data must leave the environment to enable work. It is shared with suppliers, contractors, legal firms, and project partners through email, USB, cloud platforms, and collaboration tools. sometimes it leaves without permission, through a breach, an insider, or a simple mistake.
The real question is: once the file leaves, can you still control who opens it, revoke access, or stop it being used? If not, one lost file can become a major incident.
How GuardWare solves it
PROTECT applies persistent encryption that travels with each individual file
In each case, the file has left the building. With conventional security, that is where your control ends. The data is out. Whether it gets used against you depends entirely on the intentions of the person who has it.
GuardWare PROTECT changes that equation entirely. The file leaving your environment is no longer the end of the story. It is just the beginning of a control model that does not depend on trust.
Wherever it goes, however it gets there, it remains encrypted. The file is protected when stored, when transferred, and when in active use. The moment it reaches an unauthorised party, it becomes unreadable.
A file copied to a personal drive, forwarded by email, backed up to cloud or exfiltrated in a breach carries its encryption with it. The unauthorised person who has it cannot open it.
- If an employee resigns, files removed are unreadable.
- A contractor’s engagement ends, access to your files can be instantly revoked, no reliance on legal requests to delete the files, you have full control.
- If an executive mistakenly sends a confidential (encrypted) file to the wrong person, no issue. The file can’t be opened.
The Outcome
Organisations using PROTECT can share, collaborate, and operate without the anxiety that currently sits behind every decision about what to send, who to trust, and how far to extend access. When a file leaves your environment, it remains under your authority. When something goes wrong, it does not become a crisis. The data is worthless to anyone without your keys.
Stolen data cannot be read. Ransomware has nothing to threaten you with. Departing employees leave with files they cannot open.
Next Step
Try for yourself, we can set up a remote test to invite you to receive an encrypted file, on one workstation you can open it, edit and save it even in another format – remains encrypted all the time and on the other workstation it can’t be opened.
Try GuardWare PROTECT for yourself.
guardware.com · sales@guardware.com.au · +61-2 8551 8500
